Centralized Tech Overview & Dependencies Mapping
CTO
Mapping
Gain clarity. Reduce risk.
Your website doesn’t stand alone. It’s part of a living, interconnected system that powers your business: email marketing, CRM, booking platforms, payment tools, automations, plugins, and more. Over time, as tools are added and team members change, complexity increases and clarity decreases.
That’s when things start to break.
A form stops sending leads. A plugin update knocks out a key integration. Ownership gets murky. And no one knows what’s still in use (or why).
Most businesses lack centralized documentation of the tools, services, and people supporting their website and business operations. Without visibility, you’re left vulnerable — unable to delegate, troubleshoot, or evolve with ease.
An Investment in Visibility and Resilience
Our Centralized Tech Overview & Dependencies Map is a foundational service that documents your entire digital ecosystem. Our focus is not on adding more tools; it’s about understanding what you already have, how it all connects, and where the hidden risks and inefficiencies lie.
You’ll walk away with a clear, actionable picture of:
- What tools, services, and plugins your website and business rely on
- Who owns and manages each one
- Where updates or upgrades are needed
- How everything fits together — and where it might be falling apart
Whether you’re preparing for a rebuild, onboarding a new team member, or simply trying to keep your systems clean and sustainable, this is how you build a strong foundation for growth.
What You’ll Receive
A Comprehensive Audit
We use a combination of AI prompts and virtual meetings:
- An AI prompt that allows us to get a full picture of all the technology your business utilizes
- A guided client interview to uncover how your tools are used
- A full audit of website plugins, services, and software your business uses
Risk & Optimization Report
This report of actionable recommendations includes:
- Tools that may be outdated, unsupported, or redundant
- Potential performance or security risks
- Opportunities for simplification or better alignment
Dependencies Map
This Google Sheet will serve as the foundation, creating a clear, centralized document of every tool, plugin, and platform — including:
- Purpose and usage
- Version tracking
- Integration notes
- Ownership and access
- Licensing info
- Documentation links
Quarterly Checklist
A reusable, printable guide to help you and your team review, maintain, and future-proof your tech ecosystem.
Designed for Your Long-Term Success
This service is rooted in our regenerative business philosophy: we believe that business systems should evolve with intention, support the people inside them, and be capable of sustaining growth over time.
A tangled, undocumented tech stack creates fragility. A well-mapped ecosystem fosters resilience, adaptability, and trust.
We created this offering to help our clients return to clarity and build from there.
Pricing
Standard Ecosystem Mapping
$1,495
For consultants or small teams with up to 10 active tools and integrations (including your WordPress site).
Expanded Ecosystem Mapping
$1,975
For larger teams, multiple departments, or more than 10 active tools and integrations.
Ready to get started?
Schedule your call today and take the first step toward a business ecosystem that supports your energy, vision, and long-term growth.
This process has completely transformed how we manage technology.
frequently asked questions
Who is this for?
This service is for Alchemy + Aim clients. It’s particularly valuable if you’re managing multiple tools and platforms, or if team transitions have made it unclear who owns what. It’s also a powerful onboarding asset when training new hires.
Can I purchase this as a standalone service?
No — this service is not available as a standalone offering. For new clients, it can be purchased alongside our Site Audit (you’ll receive a discounted rate when you purchase both together), where it works hand-in-hand to give you both the big-picture view and the detailed insights you need to move forward strategically.
If you’re working with us on a website project, we include a light version as part of your build. This includes our tailored AI prompt, a 30-minute collaborative session with our team, and your dependencies map with a quarterly checklist — giving you essential clarity to maintain and evolve your systems over time. This version does not include the full risk and optimization report, which is only part of the complete service.
We’ve designed it this way to ensure each mapping experience is fully integrated into a broader strategy, so the clarity you gain can directly strengthen the foundation and long-term health of your business ecosystem.
How long does it take?
Most clients receive final deliverables within 2–3 weeks of the kickoff call.
Will you keep this updated for me?
You’ll receive a quarterly checklist designed to help you review your ecosystem regularly either on your own or with your team, so it stays healthy, efficient, and aligned with your evolving business needs.
For clients with partnership agreements, we include a technology and dependencies review meeting as part of your annual review. If you’d like more frequent check-ins, we offer a quarterly review add-on, where we meet with you to assess changes, identify new opportunities, and ensure your ecosystem continues to support your energy, vision, and long-term growth.
Our goal is to give you both the tools and the strategic support you need to keep your systems resilient and responsive as your business grows.
What if I already have documentation?
If you already have documentation, that’s a great starting point. We’ll integrate and build upon what you’ve created, refining it so it works seamlessly within your broader business ecosystem. Along the way, we’ll flag anything that’s out of date, missing, redundant, or incomplete to ensure your documentation is clear, current, and truly supportive of how your business operates and evolves.
I don’t use Google Sheets — can we use a different system?
Generally, yes. While we do our initial work in Google Sheets (because it allows for real-time collaboration and editing), we can export the final version to Excel or format it so it can be easily copied into your project management system. If you need a format other than Google Sheets, just let us know at onboarding. Once we know your tools, we’ll make sure you receive documentation in a way that fits your workflow while still giving you the benefits of a clear, well-structured ecosystem map.